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:: Instructions to Authors ::

Instructions to Authors

The Caspian Journal of Internal Medicine (CJIM) is a peer-reviewed internal medicine publication, scheduled to appear quarterly as a means of scientific information exchange in international medical societies. The journal specifically welcomes contributions relevant to the eastern and other countries in the world and publishes biomedical experiences and clinical investigations on basic sciences and clinical medicine.

Peer-review Process

Manuscripts that adhere to submission guidelines are initially reviewed by the editor of CJIM. Manuscripts qualifying for peer review are sent to at least two expert reviewers. The corresponding author will receive all editorial communications regarding the status of the manuscript, revisions, and reviews. All revisions and the dissemination of the reviewer’s comments and other manuscript information to co-authors are the corresponding author’s responsibility. The manuscript has to be submitted online via our online submission service www.caspjim.com.

Submission Guidelines

Material submitted to CJIM must be original and not published or submitted for publication elsewhere. Copies of any related in press publications should accompany manuscripts submitted to CJIM.

Online Submission Procedure

Authors are required to submit the following manuscript information:

• Corresponding author’s contact information (a valid e-mail address is required)

• Manuscript title

• Abstract

• Cover letter

• Suggested reviewers/reviewers not to use

• Keywords

• Acknowledgments

Once a manuscript has been submitted online, an e-mail acknowledgment will be sent. Authors can check the status of a manuscript at any time by logging into journal website.

Page Proofs (for accepted articles only)

Page proofs are received by the corresponding author directly from the publisher (via e-mail) and must be returned within 72 hours of receipt. Detailed instructions on how to access the PDF of page proofs are provided on the Rapid Proof retrieval page. After printing the PDF file, E-mail or fax the proof of corrections to the contact person provided within 72 hours. Excessive corrections must be reviewed and authorized by the Editorial Office.

Definition of Authorship

The journal's definition of what qualifies as authorship is based on the Uniform Requirements for Manuscripts Submitted to Biomedical Journals established by the International Committee of Medical Journal Editors (ICMJE). Authors are those who have contributed to the conception and design of the article, the acquisition of data, or the analysis and interpretation of data, as well as the writing of the article or the revision of its content; and have read and approved the final version of the article before submission.

Copyright

All listed authors must sign the copyright transfer agreement. No article will be published without a copyright transfer agreement signed by all the listed authors. Failure to submit this form at the time the manuscript is submitted can cause delays in peer review and publication. The signed copyright transfer agreement should be scanned and submitted as a PDF file along with the manuscript file via online submission (Copyright Form).

Disclosures

Authors are required to disclose all relevant financial support and potential conflicts of interest in their cover letter, within the manuscript, and on the copyright transfer agreement form. If there are no financial disclosures from any authors, this should be stated as well. In addition, authors have an ethical responsibility to ensure all research discussed in their work is credible and data are accurate prior to publication. 

Acknowledgments

All others who contributed to the work should be listed under acknowledgments. This includes people who provided purely technical help, writing assistance, or general support. All financial support should be clearly acknowledged in the manuscript, as well as any details regarding the role of the funding organization in the creation of the manuscript.

Corresponding Author Responsibilities

The corresponding author is the point of contact for the Editorial Office and Publisher. He or she is responsible for:

• Collecting signed copyright transfer agreements and CME disclosure forms from all authors and submitting these to the Editorial Office with the manuscript.

• Sharing the reviewer’s comments with the other authors and ensuring the requested revisions are made or clearly disputed before resubmitting the manuscript.

• Page proofs. The publisher will e-mail page proofs to the corresponding author. It is up to the corresponding author to share these proofs with the other authors. The corresponding author is responsible for incorporating all the corrections made by the authors and returning the proofs to the publisher within 48 hours.

• Reviewing the CJIM cover. The corresponding author of the article featured on the cover of an issue of CJIM will receive PDF files of cover designs from the Editorial Office. He or she may share these designs with the other authors, but the corresponding author is responsible for ensuring any figure/tables/illustrations taken from the article (or supplied specifically for use on the cover) have been reproduced clearly and accurately, and for verifying the accuracy of their use for the Editorial Office.

Manuscript Format

Manuscripts should be written correctly in case of grammar, punctuation, and style.Text must be submitted in Word (.doc) format. Do not embed tables or figures. Please include the title page, abstract, main body, references, acknowledgments, and figure legends in a single file.

Title Page

This should include:

• A brief, specific title

• All authors listed by first name, last name, and their other information, including academic degrees, titles, affiliations, and current addresses

• The corresponding author’s name and contact information (Address, E-mail, Fax, Tel)

• The total number of text pages (including title page, references, and figure legends), tables, and illustrations

• Acknowledgment of all sources of financial support

Abstract Page

The summary should be no more than 250 words and consists of four sections labeled Background, Methods, Results and Conclusions. They should briefly describe the problem being addressed in the study, how the study was performed, the salient results and what conclusions can be made from the results. Three to eight keywords should be added to the end of the Summary. Please use Index Medicus subject headings (http://www.nlm.nih.gov/mesh/MBrowser.html).

Text

The manuscript should be typed, double-spaced, with 2.5 cm margins. Use footnotes only in tables and figures, not to elaborate on the article text. To verify drug names (use generic names only, adding the brand name afterward in parentheses if relevant). Abbreviations and/or acronyms should be spelled out in full and abbreviated in parentheses on first use in the text.The manuscript should not normally exceed 3000 words but review articles may be twice this length.

Units

All measures should be reported in SI units followed, in the text, by traditional units in parentheses. For general guidance on the International System of Units and some useful conversion factors, see 'The SI for the Health Professions' (WHO, 1977). There are two exceptions: blood pressure should be expressed in mm Hg and haemoglobin as g/dl.

Abbreviations

Words to be abbreviated should be spelled out in full the first time they appear in the text with the abbreviations in brackets. Following that, the abbreviations should be used.

References

References should be numbered consecutively according to the order in which they are cited in the text. A reference cited only in a table or figure is numbered within the sequence established by the first mention of that table or figure in the text. Use of references more than 10 years old is discouraged unless they are classic or unique works. Authors must verify all references. The reference list should follow the text of the manuscript. Follow the Vancouver style for reference formatting and punctuation in EndNote System Before Submitting. In the reference list, abbreviate names of journals according to MEDLINE/Index Medicus. For five or more authors, list the first three names followed by "et al."

Please note the following examples for format and punctuation:

Journal

Jemal A, Siegel R, Ward E, et al. Cancer statistics, 2008. CA Cancer J Clin 2008; 58:71-96.

Book

Eifel PJ, Levenback C. American cancer society Atlas of clinical oncology: Cancer of the female lower genital tract. Hamilton, Ontario: BC Decker, Inc. 2001.

Chapter in a book

Park BH, Vogelstein B. Tumor-Suppressor Genes, In: Kufe DW, Pollock RE, Weichselbaum RR, et al. (eds). Cancer medicine. 6th ed. Hamilton, Ontario: BC Decker, Inc. 2003; pp: 87-106.

Website

Health on the Net Foundation. Health on the Net Foundation code of conduct (HONcode) for medical and health Web sites. Available at: http://www.hon.ch / HONcode / Conduct. HTML. Accessed August 26, 2003.

Tables

Tables must be created using the table tool in Word (.doc). Each table must be in a separate file, and the files should be named by table # (i.e., table 1, table 2, etc.). Number the tables consecutively in the order in which they are cited in the text. Include a brief descriptive title for each table. Do not use bulleted lists in tables. The position of each table in the text should be indicated (Table 1 here). Do not embed tables in the manuscript text.

Figures and Illustrations

Authors are encouraged to submit their figure files in color. Illustrations should be numbered consecutively in the order in which they are cited in the text, given suitable legends and marked lightly on the back with the author's name and the top edge indicated. Original drawings may be submitted although high-quality glossy photographs are preferable. They should be kept separate from the text. Do not embed figures in the manuscript text. The same data should not be presented in tables, figures, and text, simultaneously.

Electronic Formatting

Each figure should be saved in a separate file. Text/ labeling within figures should be in 9 pt Arial font to ensure readability in print. CJIM reserves the right to resize and/or crop photographs to fit the journal’s format where appropriate.

The Journal’s Policy on Plagiarism

Any practice of plagiarism will not be tolerated by the journal regarding submitted manuscripts. all submitted manuscripts will be assessed by Grammarly software to hinder any plagiarism and improve publication quality.

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